Contract Responsibilities Scan
Contract Compliance Services: Improve Profitability and Gain a Competitive Advantage
As proposal strategies become more aggressive, with bidders offering lower prices and making commitments beyond customer requirements, contractors are increasingly burdened with obligations that weren’t fully priced into the original bid. At the same time, customers are asking for more during contract execution, often pushing contractors beyond the scope of the signed agreement.
This is where a Contract Responsibilities Scan becomes essential.
What Is a Contract Responsibilities Scan?
A Contract Responsibilities Scan is a comprehensive analysis that gives you an overview of your contractual obligations. It consolidates and compares all your contracts, proposals, change orders, regulations, standards, and manuals into a single, integrated list of responsibilities.
By identifying the most restrictive requirements across overlapping and sometimes conflicting sources, this scan gives you a clear, actionable view of what you’re truly responsible for and where you may be over-committing.
What you get:
With the Contract Responsibilities Scan, you can:
- Visualize Actual Responsibilities: See the most restrictive requirements for each activity across all source documents.
- Clarify Functional Group Roles: Understand what each team, the customer, and other contractors are responsible for.
- Identify Compliance Gaps: Spot where your current activities either exceed or fall short of actual requirements.
Real-World Results
Here's a snapshot from a recent project:
- 1,902 pages analyzed from multiple governing sources
- 13,513 requirements identified
- 3,215 proposal commitments exceed contract requirements
This analysis directly informed the client’s recompete bid strategy and operational adjustments.
Strategic Benefits of the Contract Responsibilities Scan
- Operational optimization. Eliminate or adjust high-cost activities that exceed requirements and aren’t valued by the customer.
- Shared savings/change orders. Identify opportunities to streamline operations or secure incremental funding for value-added tasks.
- Shape future competitions. Use insights to advocate for smarter, more efficient contract requirements.
- Strengthen Recompete Bids. Avoid low-value, high-effort commitments that hurt profitability.